Q. We have a pupil who is going to be dual registered at an alternative resource provision (ARP) at another school for three days a week. For the other two days a week he will attend at our school as usual. How do we code the register and what checks for attendance do we need to make?


A. If a child or young person has been interviewed by the police and this is required to take place in the school day and the child is absent from school for one or more sessions, they would be recorded as absent in the register. The decision whether to authorise or unauthorise this absence would sit with the headteacher.

I would advise that the absence is unavoidable and as such should be authorised. The most appropriate code to use in this circumstance is a C code. I would suggest the same for a young person who is required to attend any court proceedings.

In the case of a police interview, it may be possible for a child to attend school prior to and/or after it, meaning they are present for part of the session and can be recorded as L code (late) if they arrive after the interview partway through a session. If they attend school for registration, they would be recorded as present and then signed out during the session.

If a young person is in custody, then there is usually education provision on site, and they can be recorded as a B code. It is worth liaising with your Youth Offending Team as they should be able to confirm what education is being provided.

If the young person has had their final sentence, and this is more than four months, and they will not be returning to school (i.e. their sentence takes them past the leaving date), they can be removed from roll under Section 8(1)(i) of the Education (Pupil Registration) (England) Regulations 2006 as amended.

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Joanne Sierzega

Joanne Sierzega worked for almost 16 years in local authority education welfare. Since then she has established CSAWS (Central School Attendance and Welfare Services Ltd) with two partners. CSAWS comprises a team of education welfare officers who are committed to achieving better outcomes for children by securing regular attendance at school.

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