Registers and codes Q&As Archives - Attendance Matters Magazine

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June, 2021

Jun 04 Q. There are a number of online learning providers offering distance learning to schools as ways of preventing exclusions or as part of re-integration packages. Schools have suggested that they have been informed by those providers and by some Ofsted inspectors that they can mark the school register as ‘B’ for those sessions provided by online learners. Could you clarify if this is an acceptable mark, bearing in mind the DfE guidance that says pupils should not be marked ‘B’ where pupils are at home doing school work?

Jun 03 Q. I have four pupils on the school roll who travelled abroad in December and have not returned. How do I code their absence, or can I remove them from roll?

Jun 03 Q. I am confused about the coding of Covid-related absence as there are additional codes in our IT system that are not in the DfE attendance guidance. The attendance guidance refers to the use of the ‘X’ code for Covid-19-related absence, and the ‘I’ code for positive cases.

March, 2021

Mar 03 Q. As a special school, most of our pupils travel to school in transport provided by the local authority. There have been a number of incidents this half term where the transport hasn’t been available due to staffing levels linked to Covid-19. How would we code this absence?

September, 2020

Sep 01 Q. How should a child’s absence be marked if the school does not have confirmation of the child’s whereabouts?

August, 2020

Aug 29 Q. I am an attendance officer for a school in Manchester. A Year 8 pupil’s family has relocated to Birmingham. This was a planned move and they have provided their new address and new school details. They have been in touch to advise that, whilst the move has gone ahead, the new school has been unable to offer a start date as there have been delays in the admissions process, due to the Covid-19 outbreak. Therefore, their child cannot start school until September. How should I mark the child’s absence?

April, 2020

Apr 03 Q. I am new to the post of attendance officer in a large secondary school. I feel like a considerable amount of my time is spent trying to keep the registers accurate due to the large volume of unmarked registers and/or missing marks. What can I do to improve the register marking in my school?

December, 2019

Dec 03 Q. We have three pupils currently on reduced/part-time timetables. How should we code these in the register?

August, 2019

Aug 16 Q. How do I calculate the persistent absence (PA) figure for a group such as pupils with an education health care plan (EHCP)?

Aug 16 Q. When should I use the ‘R’ code for ‘Religious observance’ in the attendance register?

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